![]() This means hours from historic pay periods should always be instantly available. The best timeclock software will automatically archive past pay periods. The Best Payroll Time Clock Software Automatically Archives Payroll Records Employee time clock software gives you the flexibility to process your payroll in the way that makes the most sense for your business. The best timeclock software allows you to control what fields get exported and the order they get exported in. Exporting hours for payroll should apply all of the same pay settings as your payroll reports. If you want to automate your payroll processing even more, then pick a time tracking solution that allows you to export your time card data for easy import into your payroll software or your favorite spreadsheet software for further analysis. The Best Payroll Time Clock Software Quickly Exports Payroll Data This gives you the flexibility of sending your hours to your accountant or payroll service in both detailed and summary formats. ![]() Many time and attendance systems allow you to customize the way your payroll reports look and display employee hours with a built-in report writer. Employees should be able to add notes to their time cards explaining a late or missed punch so you can quickly adjust time card entries and reprint reports before sending off the hours. ![]() Time card entries that have been added manually or modified should be flagged for easy follow-up and monitoring. The best timeclock software will have built-in reports that apply your business pay rules to instantly total regular hours and overtime. The Best Payroll Time Clock Software Generates Accurate Payroll Reports The best timeclock software will even keep track of weekly overtime when the workweek crosses pay periods. You should be able to set what day of the week defines the start of your workweek in order to accurately calculate weekly overtime. The best timeclock software will even accommodate custom business rules by allowing you to create user defined pay periods. Pick a time tracking system that allows flexible pay period settings like Weekly, Biweekly, Semi-Monthly, and Monthly. This allows you to setup your pay frequency one time and your time clock software will keep track of all those dates for you. The best timeclock software will automatically keep track of when the current pay period ends and the next one begins. The Best Payroll Time Clock Software Instantly Applies Your Business Rules ![]() So whether you choose to outsource your payroll processes or keep them in-house, the best payroll time clock software will help you avoid labor intensive payroll processing by instantly applying your business payroll rules, generating accurate payroll reports, quickly exporting your payroll data, and automatically archiving your payroll records. Payroll time clock software makes it easy to go from time clock to paycheck in a few simple steps by automating your payroll process. This just increases the time and effort required to prepare payroll for input into your payroll software, or sent to your accountant or payroll service. All of those notes have to be deciphered, interpreted, and corrected before payroll can be processed. Hand written time sheets are usually filled out the day before payroll is due, and time cards from a mechanical or electric time clock are usually full of hand written notes explaining missed or late punches. It is not unusual to spend hours collecting and totaling employee time cards each payroll period.
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